5 Things to ask during your wedding venue tour

As you begin to plan your wedding, finding the perfect venue is essential. To make sure that you are selecting the venue of your dreams, it is vital to take a tour of each potential venue and ask the right questions. At WildRye KC Ranch, Kansas City’s newest wedding venue, we understand the importance of creating an unforgettable experience and ensuring that your dreams are brought to life. These are five questions we recommend that you ask during your venue walkthrough:

1. How many guests can the venue accommodate?
When searching for the perfect wedding venue, first, you must consider the number of guests you plan to invite. Asking about the maximum capacity allows you to plan out the layout and determine if it will be large enough for your group to be accommodated comfortably. You’ll also want to ask if there are any restrictions or special requirements about how many people can attend. Some venues may have a specific maximum capacity or additional fees based on the size of your guest list. Asking this question early on will help ensure you select a venue that fits within your budget and meets your needs.

At WildRye, we can accommodate up to 250 guests and offer overflow seating options with a tent rental. So, if you are looking for a wedding venue that holds more than 250, consider WildRye KC Ranch.

2. What are the venue’s inclusions & amenities
It’s important to ask what is included in each wedding package and what amenities are available. Having all the equipment you need for your wedding, such as tables and chairs, can save time and money. Asking about any additional amenities available will give you an idea of what the venue can offer and how it can help make your wedding a memorable experience.

WildRye’s facility rental includes tables, chairs, a bride and groom suite, restrooms/caterer’s prep area/bar, use of the 14.6 acreage for outdoor ceremonies and receptions, and a decorations selection all at no additional cost to you.

3. What is the availability and booking process of the venue?
The next question to ask is about availability and the booking process. Are there any unavailable dates? How soon do you need to book the venue? What’s the deposit and cancellation policy? Knowing this information will allow you to determine if the venue is available for your desired date and what the process looks like to reserve it.

At WildRye KC Ranch, we recommend booking your event as soon as possible to ensure your desired date is available. We cannot hold your date without a contract and deposit, so booking quickly is essential.

4. Does the venue have an open vendor policy?
When selecting a venue, we suggest making sure they have an open vendor policy. This means the venue will allow you to bring in vendors (caterers, florists, DJ’s, etc.) of your choosing. Working with an open vendor policy wedding venue allows you to customize your special day to fit your unique vision and save money by working with the vendors you prefer.

At WildRye KC Ranch, we offer an open vendor policy. While we offer suggestions if you are interested, we believe in the importance of allowing our clients to choose the best vendors for their needs. We are happy to work with any of your preferred vendors.

5. Are there any additional fees, restrictions, or limitations?
Finally, it’s essential to ask about any additional fees or restrictions. Are there special packages for specific time frames? Are there extra charges for additional items like a dance floor or sound system rental? Are special permits needed for your event? Knowing these details will help you plan your budget and determine if the venue is within your means.

At WildRye KC Ranch, we offer various packages to meet any budget needs. Our all-inclusive packages include up to 14 hours of consecutive venue time, including set-up and tear-down.

Choosing the perfect venue for your special day is an exciting process, but it can also be overwhelming. Asking the right questions when selecting a venue will ensure you have the information necessary to make an informed decision.

At WildRye KC Ranch, we pride ourselves on being a premiere wedding ceremony and reception venue with an open vendor policy and packages tailored to fit all budgets. Our staff is committed to helping you create the wedding of your dreams and will strive to make sure it’s an unforgettable experience for you and your guests.

Contact us today to learn more about our Olathe wedding venue and how we can help make your special day perfect.